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Student Management

Overview

The Students module lets you enroll, manage, and track every student — from admission to graduation.

Adding a Student

Go to Students → Add Student and fill in:

Field Required Notes
Full Name ✅ First and last name
Admission No ✅ Auto-generated or enter manually
Class ✅ Select from your existing classes
Gender ✅ Male / Female / Other
Parent Name ✅ Primary guardian contact
Parent Phone ✅ Used for SMS notifications
Parent Email ✅ Used for email reports
Date of Birth Optional Age calculation
Address ✅ Home address
Blood Group Optional Medical records
Photo Optional Shown on ID cards and report cards

Click Save Student when done.

Bulk Import

Go to Students → Import, download the CSV template, fill it in, then upload. The system validates every row before importing.

Student Profile

Click any student to open their full profile:

  • Personal details — photo, DOB, blood group, address
  • Attendance — daily presence/absence with percentage
  • Fee ledger — all payments, balance due
  • Exam results — scores per subject per term
  • Parents/Guardians — contact info and parent portal access

Managing Students

Action How
Edit Click student → Edit (pencil icon)
Transfer class Student profile → Actions → Transfer
Graduate Student profile → Actions → Change Status → Graduated
Deactivate Student profile → Actions → Change Status → Inactive
Print ID card Select students → Bulk Actions → Print ID Cards
Export list Students page → Export → CSV

Note

Graduated/inactive students stay in the database — they can be filtered in reports but are hidden from active class lists.

Bulk Actions

Tick the checkboxes on multiple students, then use the Bulk Actions dropdown:

  • Move to class
  • Send SMS/email notification
  • Export selected to CSV
  • Print ID cards